MINUTES OF THE COUNCIL MEETING
HELD ON MONDAY 2
nd SEPTEMBER 2024 AT 7.00 PM IN THE JUBILEE ROOM
PRESENT: Cllrs S Moore (Chair), A Price (Vice Chair), J Hutchinson, Y Perrett, W Evans, H
Kendall.
In attendance: N Rapley, Clerk to the Council
5 Members of the Public
1. APOLOGIES FOR ABSENCE
None received.
2. DECLARATION OF INTERESTS
Cllr Price declared a non-pecuniary interest in item 7 b i for the Strawberry Fayre as she drives the tractor
at the event.
Cllr Moore declared a pecuniary interest in items 5a and 5b as his company Steve Moore Builder and
Contractor had been hired to carry out the works stated.
Cllr Hutchinson arrived at 7.04pm
3. MINUTES OF PREVIOUS MEETINGS
The minutes of the Council meeting held on Monday 1
st July 2024 were APPROVED by Councillors
present at that meeting and signed by the Chair as a true and accurate record.
4. REPORTS FROM BOROUGH AND COUNTY COUNCILLORS, CLERK & RFO.
The Clerk and RFO’s reports were circulated prior to the meeting. No other reports were received.
Cllr Moore left the meeting and Cllr Price took the Chair
5. DECISIONS MADE BETWEEN MEETINGS
The decisions APPROVED by the Council between meetings below were NOTED
(a) For Steve Moore Builder and Contractor to clear the gully on Pavilion Lane and create a channel for
water to drain into the ditch to prevent future flooding in and around the pavilion at a cost of £250.00
(b) For Steve Moore Builder and Contractor to install a handrail donated by a resident to the pavilion
entrance step, following a recent trip incident at a cost of £50.00
Cllr Moore rejoined the meeting and took the Chair
6. RECREATION, PLANNING AND ENVIRONMENT
(a) Footpath on the Recreation Ground
Following a discussion, it was AGREED to accept the quotation from W J Medhurst (Developments)
Ltd to construct a cinder footpath on the recreation ground from the end of the existing path by the
pond to the parking area. It was also AGREED to carry out this work as soon as possible and further
AGREED to fund this project from reserves.
(b) Remembrance Sunday
Councillors discussed arrangements for this year’s event and DETERMINED that it will be a rolling
agenda item. It was also DECIDED that a “road ahead closed” sign will be placed at the junction of
Clews Lane with Church Lane. It was AGREED that the Clerk will strive to obtain three quotes to clear
the ditch between the pond on the Village Green and the car park in time for Remembrance Sunday.
(c) Planning application
Application 24/0727/FFU for the installation of a battery box at the junction of Jopling Road with
Queens Road was discussed and Councillors AGREED to object on the following basis:
i) Highway safety – the proposed location is on a junction with a busy road and on a bend that
already has minimal sightlines.
ii) Appearance and design – the box is not in keeping with the street scene.
iii) Noise – the box will emit a level noise that may impact the houses in the immediate vicinity.
iv) Nature conservation – the box will be placed on Miles Green designated common land
v) Impact on character – construction of the box will be detrimental to trees and vegetation in
the area
vi) Ownership of the land required has not been established.
The Clerk will upload the Councils response onto the planning portal on Surrey Heath Borough
Councils website.
(d) The Scout and Guide Hut
A verbal update on the recent remedial underpinning works undertaken at the Scout and Guide hut
was given by the Scouts and it was NOTED that the extension of the lease between the Scouts and the
Parish Council was nearly completed.
(e) Football update
i) The Clerks report on football bookings in place for the upcoming season was NOTED.
ii) Following a lengthy discussion on the request from Woking Cougars request to carry out
improvements to the pitches on the recreation ground, Councillors voted unanimously to
REFUSE this request. It was also DECIDED to withdraw the contract for Woking Cougars
to use the facilities and the Clerk will write to the team to advise them.
(f) Car park at the Village Hall
Councillors discussed the recent survey undertaken at the car park at the Village Hall regarding the
condition of the two soakaways and it was DECIDED that no further action is to be taken at present. It
was also AGREED that the Clerk will monitor the situation over the winter and report to a future
meeting if necessary.
(g) Draft Local Plan 2019 – 2028 regulation 19 consultation
The Local Plan Consultation period was NOTED.
7. ADMINISTRATION / FINANCE
(a) Handyman role
The current handyman provision was discussed, and Councillors AGREED that a solution is required
to enhance the role, and it was further AGREED that this item will be CONSIDERED as part of the
precept setting process and will return to the agenda for October’s meeting.
(b) Correspondence
i) Strawberry Fayre
The letter of thanks from the Strawberry Fayre Committee was NOTED.
ii) Village Hall 150th Anniversary Celebration
The invitation for Councillors to attend the event on Sunday 27th October was NOTED.
iii) Bisley Scouts Annual Bonfire Night event
The request received from the Scouts to host their annual bonfire night event on the Village
Green on Saturday 2nd November was APPROVED.
(c) Payment of Accounts and Financial Statement
The financial position as of 31
st August 2024 was NOTED, the payments listed were APPROVED and
the signing of cheques was AUTHORISED.
(d) Completion of the limited assurance review and audit.
It was NOTED that the external auditors, PKF Littlejohn LLP have completed their review of Bisley
Parish Councils Annual Governance and Accountability return (AGAR) for the year ended 31st March
2024 and that they have concluded that the information provided is in accordance with proper
practices and legislation. It was also NOTED that there are no matters to bring to the attention of the
Parish Council.
It was further NOTED that the Notice of conclusion of audit, along with the certified AGAR (sections
1, 2 and 3) will be published on the Parish Council’s website and noticeboards before 30th
September 2024, as required.
There being no other business, the meeting was closed at 9.44pm