MINUTES OF THE COUNCIL MEETING
HELD ON MONDAY 7
th OCTOBER 2024 AT 7.00 PM IN THE JUBILEE ROOM
PRESENT: Cllrs S Moore (Chair), A Price (Vice Chair), J Hutchinson, H Kendall, Y Perrett.
In attendance: N Rapley, Clerk to the Council
1 Member of the Public
1. APOLOGIES FOR ABSENCE
Apologies and reason for absence were received from Cllr Evans and accepted unanimously by Councillors.
2. DECLARATION OF INTERESTS
None were made.
3. MINUTES OF PREVIOUS MEETINGS
The minutes of the Council meeting held on Monday 2
nd September 2024 were unanimously APPROVED,
and the minutes of the meeting held on Monday 30th September 2024 were APPROVED by Councillors
present at that meeting, and both were signed by the Chair as true and accurate records.
4. REPORTS FROM BOROUGH AND COUNTY COUNCILLORS, CLERK & RFO.
The Clerk and RFO’s reports were circulated prior to the meeting. No other reports were received.
5. RECREATION, PLANNING AND ENVIRONMENT
(a) Remembrance Sunday
i) Councillors discussed ongoing arrangements for this year’s event and AGREED
unanimously that the final run through of arrangements would be an agenda item for
November’s meeting.
ii) The quotations obtained by the Clerk for the clearing of the ditch from the pond on the
Village Green back towards the grille by the Scout and Guide Hut were discussed, and it
was unanimously AGREED to defer this to a future meeting due to the current lack of leaf
fall from the trees. The Clerk is to advise the companies that provided quotes.
(b) Christmas in Bisley
i) After a discussion, it was unanimously AGREED to accept the quotation from Nigel Jeffries
Ltd to provide and erect a 14ft Norwegian spruce and to install the lights. The tree is to be
placed next to the War Memorial at a cost of £720.00 + VAT.
ii) It was further DECIDED that this item would appear earlier in the year on the agenda for
2025 to enable further options and quotes to be considered.
(c) RoSPA report on Pilgrims Way play space
Councillors REVIEWED the inspection report and DECIDED unanimously that maintenance
requirements are to be added to the handypersons task list. It was also NOTED that there are no
immediate concerns to be addressed.
(d) Cricket wicket
Councillors considered the Clerks report regarding options available for improving the cricket wicket
on the recreation ground and DECIDED
i) Not to pursue the option of replacing the wicket with artificial grass due to the high costs
involved.
ii) RESOLVED that the Clerk is to investigate external funding and grant options available to
fund a replacement wicket. This is to return to a future agenda.
iii) The existing surface is to be made safe in the interim.
6. ADMINISTRATION / FINANCE
(a) Precept updates
There were no updates received.
(b) Handyperson provision
Councillors debated the Clerks report outlining future options for the handyperson provision and
RESOLVED unanimously to employ a part time handyperson. It was further AGREED that the Human
Resources Committee would meet to confirm details and progress this further. The Clerk will
prepare a job description and person specification. It was also AGREED that the position will be
advertised and that the current handyman will be advised should he wish to be considered for the
position.
(c) Roundabout sponsorship
Councillors considered the process of roundabout sponsorship and unanimously AGREED to go
ahead with this. The Clerk will investigate how to proceed and report back to a future meeting.
(d) VE 80
The National arrangements for VE80 on 8th May 2025 were discussed and it was AGREED
unanimously that Council will participate in the Proclamation. It was also AGREED to bring this
item back to a future meeting once more details have been released.
(e) Annual Parish Assembly 2025
Councillors RESOLVED to provisionally hold the Annual Parish Assembly on Friday 7
th March 2025,
subject to the Clerk confirming with Bisley Residents Association that they do not wish to share the
event as in previous years.
(f) Correspondence
i) Teas on the Rec
The letter of thanks from the Teas on the Rec Committee was NOTED.
ii) Bisley Scouts
The request from Bisley Scouts to build a bug hotel on the Village Green by the ditch
adjacent to the Scout and Guide Hut was APPROVED.
iii) Residents petition
The petition started by a resident of Ford Road to apply for a reduction in the speed limit on
Ford Road to 20mph was NOTED.
(g) Quarterly bank reconciliation
The quarterly bank reconciliation as of 30th September 2024, and the income and expenditure for
April 2024 to September 2024 was NOTED.
(h) Payment of Accounts and Financial Statement
The financial position as of 30
th September 2024 was NOTED, the payments listed were APPROVED
and the signing of cheques was AUTHORISED and UNDERTAKEN.
There being no other business, the meeting was closed at 9.57pm
The next full Council meeting will be held at 7pm on Monday 4
th November in the Jubilee Hall