MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL
HELD ON MONDAY 13TH MAY 2024 AT 7.00 PM IN THE PARISH PAVILION
PRESENT: Cllrs S. Moore (Chair), A. Price (Vice Chair), J Hutchinson, H Kendall, Y
Perrett, W Evans.
In attendance: N Rapley, Clerk to the Council
7 Members of the Public
1. CHAIR AND VICE CHAIR
(a) Cllr Moore was elected Chair for the ensuing year.
(b) Cllr Price was elected Vice Chair for the ensuing year.
Both Councillors signed their respective Declarations of Acceptance of Office.
2. APOLOGIES FOR ABSENCE
None were received.
3. DECLARATION OF INTEREST
Cllr Price declared a non-pecuniary interest in agenda item 10g – Strawberry Fayre as she drives
the tractor at the event.
Cllr Moore declared a pecuniary interest in agenda item 9a – pavilion improvement plan as his
Company has tendered for the work.
Cllr Kendall declared a non-pecuniary interest in item 10a for the Hive baby and toddler group
as she visits with her granddaughter.
4. MINUTES OF PREVIOUS MEETINGS
The minutes of the Council meeting held on Monday 8
th April 2024 were APPROVED by
Councillors and signed by the Chairman as a true and accurate record.
5. APPOINTMENTS TO COMMITTEES
The election and appointment of Cllrs Price, Kendall and Hutchinson to the HR Committee
were unanimously APPROVED.
6. APPOINTMENTS OF MEMBERS TO ORGANISATIONS AND BODIES
The appointments of Members was unanimously AGREED and will be shown on Appendix A. The
Clerk will advise the relevant organizations or bodies of any changes to the nominations for the
appointments approved.
7. DATES OF MEETINGS
The dates of the meetings for the ensuing year were AGREED and will be shown in Appendix B.
The Clerk will confirm and book the dates with the Trustees of the Village Hall for the monthly
meetings.
8. REPORTS FROM BOROUGH AND COUNTY COUNCILLORS, CLERK & RFO.
The Clerk and RFO’s reports were placed on the table. Cllr Perrett advised that Borough
Councillor Sarbie Kang will be Mayor of Surrey Heath for the ensuing year. No other reports were
received.
9. RECREATION, PLANNING AND ENVIRONMENT
(a) Pavilion Improvement Plan
Cllr Moore left the room and Cllr Price took the Chair for this item.
Following a discussion and comparison of four anonymous quotations provided by the
Clerk, it was unanimously AGREED to accept the quotation from company D to undertake
the work required at the Pavilion. The Clerk will liaise with the Companies concerned to
update them on the outcome of the tender process.
Cllr Moore returned to the room and re-took the Chair.
(b) Surrey County Council Parish and Town Council Biodiversity Study
After reviewing the questionnaire provided by Surrey County Council, a collective response
was AGREED, and the Clerk will upload this onto the portal provided.
(c) Result of the Pond Audit
The results of the pond audit carried out on the ponds on the green and the recreation
ground by Surrey Wildlife Trust were reviewed and NOTED.
(d) D DAY 80th Commemoration.
The final details were discussed, and the Clerk will UPDATE the checklist accordingly and a
final run through of the event will be on the next agenda.
(e) Football on the recreation ground.
The request for junior football on Sundays from Woking Cougars was DISCUSSED further
and the Clerk will advise the team of concerns raised by Councillors regarding parking in
Church Lane, Shaftesbury Road, and Ford Road.
It was also AGREED that a lockable storage area in the long store would be made available
to them.
It was also DECIDED that the waste bins currently in the long store can be disposed of and
removed from the asset list accordingly.
(f) Planning application 24/0401/GPD
The planning application for a 25m high phone mast and additional equipment to be erected
on land at Hawk Farm in Church Lane was DISCUSSED and Councillors agreed
unanimously to OBJECT to the application on the following grounds:
No special circumstances for development on Green Belt have been established.
Not in keeping with the street scene.
Concerns over flood risk.
Biodiversity risks.
Concerns over the access requirements.
Errors on the application.
Council AGREED that they would be in favour of the mast replacing the existing one, located
in the sports ground in Church Lane, in the same place, or alternatively for the applicant to
consider the two sites previously suggested by Council. The Clerk will draft the objection
letter and distribute it to Councillors prior to uploading to the planning portal.
10. ADMINISTRATION / FINANCE
(a) The Hive baby and toddler group
It was AGREED that Council will purchase a table for the Hive on the basis that it is stored
in the Village Hall and is available to the Community if needed, and that the Trustees of the
hall are in agreement with the arrangements. The Clerk will liaise with the Trustees.
(b) Standing orders
The standing orders were reviewed and APPROVED and are to be loaded onto the website.
(c) Financial regulations
The delay in receiving these from the National Association of Local Councils was NOTED
and these will be reviewed at June’s meeting.
(d) Code of conduct
The Code of Conduct was reviewed and APPROVED and is to be loaded onto the website.
(e) Balance Scorecard priorities.
Progress on Councillor priorities was REVIEWED and NOTED. It was AGREED that the
cricket wicket be placed on a future agenda for consideration. It was also AGREED that the
Clerk will write a report for the next BRA newsletter outlining what work has been
completed around Bisley.
(f) Zurich Insurance
The renewal for the insurance premium with Zurich Insurance for the upcoming year
commencing 1st June 2024 was NOTED.
(g) Strawberry Fayre
Councillors considered the request from the Strawberry Fayre for a contribution to the
running costs of the event and AGREED to contribute £400.00. It was also AGREED that the
Borough Councillors would be approached by the Fayre committee for a contribution from
their ward allocations.
(h) Limited Assurance Review
The period for the exercise of public rights was CONFIRMED and the dates commencing
Wednesday 5th June and ending on Tuesday 16th July were NOTED.
(i) Payment of Accounts and Financial Statement
The financial position to 30th April was NOTED, payments were APPROVED, and the
signing of cheques was AUTHORISED.
There being no other business, the meeting was closed at 9.59pm
**THE NEXT MEETING WILL TAKE PLACE ON MONDAY 3
rd JUNE IN THE JUBILEE ROOM*