MINUTES OF THE MEETING OF BISLEY PARISH COUNCIL
HELD ON MONDAY 3
rd JUNE 2024 AT 7.00 PM IN THE JUBILEE ROOM
PRESENT: Cllrs S. Moore (Chair), A. Price (Vice Chair), J Hutchinson, H Kendall, Y
Perrett.
In attendance: N Rapley, Clerk to the Council
3 Members of the Public
1. APOLOGIES FOR ABSENCE
Apologies were received from Councillor Evans.
2. DECLARATION OF INTEREST
Cllr Price declared a pecuniary interest in agenda item 6b as she is employed by one of the
award nominees.
Cllr Moore declared a pecuniary interest in agenda item 6g as one of the cheques is for his
company.
3. MINUTES OF PREVIOUS MEETINGS
The minutes of the Annual Council meeting held on Monday 13th May 2024 were APPROVED by
Councillors and signed by the Chairman as a true and accurate record.
4. REPORTS FROM BOROUGH AND COUNTY COUNCILLORS, CLERK & RFO
The Clerk and RFO’s reports were placed on the table. No other reports were received.
5. RECREATION, PLANNING AND ENVIRONMENT
(a) Extension of the footpath from the pond to the recreation ground
Following a discussion, it was AGREED that the Clerk will strive to obtain 2 quotes from 3
suppliers as follows:
i) To replace the existing narrow tarmac path that runs alongside the edge of the
recreation ground by hedge to connect to the cinder track
AND
ii) To lay a new path adjacent to the existing narrow tarmac path to connect to the
cinder track
This item will be returned to a future meeting for consideration.
(b) Recreation ground facilities
After reviewing the current charges for Bisley, and comparison charges for local councils, it
was AGREED that
i) The terms and operation and pricing for the multi-use games arena will be updated
as discussed.
ii) The terms and operation and pricing for the 11 a side football pitch for the 2024/2025
season will be updated as discussed.
iii) The terms and operation and pricing for the training pitch and lights for the
2024/2025 season will be updated as discussed.
iv) The pricing for the pavilion will be updated as discussed.
These will be shown as appendix A
It was NOTED that the new charging structure with reduced costs reflects Councils wish that
the facilities are available to as many people as possible and encourages new users to the
recreation ground. It was further AGREED that the pricing and usage will be reviewed in
October this year to assist the precept process.
(c) D DAY 80th Commemoration.
The final details for the upcoming event were CONFIRMED.
Cllr Moore wished to place on record Councils thanks to Cllr Hutchinson for his work with
the sandboxes at the Memorial ahead of the event.
(d) Woking Cougars football team
The request for junior football on Sundays from Woking Cougars was DISCUSSED further
and it was AGREED:
I) To ADOPT the parking policy for all users and for the policy to form part of the
contract for the team
II) To ISSUE the team with a contract for the upcoming 2024/2025 season
It was NOTED that the contract will be reviewed in November this year.
6. ADMINISTRATION / FINANCE
(a) Kent, Surrey and Sussex Air Ambulance
The letter of thanks received from the Air Ambulance following the donation made by the
Council was NOTED.
(b) Citizen of the Year award
Cllr Price left the room for this item
Cllr Moore explained that the nominated parties would be given letters instead of their
names for the purpose of discussion to ensure anonymity until the award is given at the
Strawberry Fayre.
Following a discussion, it was AGREED to award candidate D, and the Clerk will arrange for
the plaque to be engraved.
Cllr Price returned to the room.
(c) Financial regulations
The new financial regulations were reviewed and APPROVED, and the Clerk will load onto
the website.
(d) Foxcubs Nursery at Bisley C of E primary school
This item was deferred to a future meeting to enable the Clerk to research the legislation
concerning donations towards a government funded body.
(e) Internal audit
i) The appointment of the internal auditor was CONFIRMED.
ii) The report from the Internal Auditor, and the completion and signing off of the
Annual Internal Audit Report, section 3 of the Annual Governance by the Internal
Auditor, was NOTED.
(f) Limited Assurance Regime/External Audit for the year ended 31st March 2024
i) The Annual Governance Statement, section 1 of AGAR 2023/24 was APPROVED
and signed by the Chair and the Clerk
ii) The Accounting Statement, section 2 of AGAR 2023/24, was APPROVED and signed
by the Chair.
It was also NOTED that sections 1,2 and 3 of AGAR 2023/24 will be published on the Parish
Councils website and displayed on the notice boards by Sainsbury’s and the Village Hall
prior to the commencement of the period for the exercise of public rights from Wednesday
5
th June and ending on Tuesday 16th July, and then submitted to the external auditors.
(g) Payment of Accounts and Financial Statement
Cllr Moore left the room for this item.
The financial position to 31
st May was NOTED, payments were APPROVED, and the signing
of cheques was AUTHORISED. It was also NOTED that an extra cheque had been added to
the report.
Cllr Moore returned to the room.
There being no other business, the meeting was closed at 9.15pm
**THE NEXT MEETING WILL TAKE PLACE ON MONDAY 1
st JULY IN THE JUBILEE ROOM*