MINUTES OF THE COUNCIL MEETING
HELD ON MONDAY 1
st JULY 2024 AT 7.00 PM IN THE JUBILEE ROOM
PRESENT: Cllrs S Moore (Chair), A Price (Vice Chair), J Hutchinson, Y Perrett, W Evans.
In attendance: N Rapley, Clerk to the Council
3 Members of the Public
1. APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr H Kendall
2. DECLARATION OF INTEREST
Cllr Moore declared a pecuniary interest in agenda item 5d – pavilion works as his company Steve Moore
Builder and Contractor has tendered for the work.
Cllr Moore declared a pecuniary interest in agenda item 6b – one of the payments to be approved was to
his company Steve Moore Builder and Contractor.
Cllr Perrett arrived at 7.09pm.
A minute’s silence was held in memory of Jim Henbest
3. MINUTES OF PREVIOUS MEETINGS
The minutes of the Council meeting held on Monday 3
rd June 2024 were APPROVED by Councillors
present at that meeting and signed by the Chair as a true and accurate record.
4. REPORTS FROM BOROUGH AND COUNTY COUNCILLORS, CLERK & RFO.
The Clerk and RFO’s reports were circulated prior to the meeting. No other reports were received.
Cllr Price arrived at 7.40pm.
5. RECREATION, PLANNING AND ENVIRONMENT
(a) Road safety in Bisley
i) Councillors considered the implementation of a VAS speed monitoring system, and it was
DECIDED to defer this item pending the outcome of the consultation undertaken by Surrey
County Council to reduce the speed limit on the A322 from Gordons roundabout to
Limecroft Road from 40mph to 30mph.
ii) Councillors discussed the provision of pop-up bollards to be provided to assist with
parking issues around Bisley School and it was DECIDED to defer this item to allow the
Clerk to follow up with County Councillor Rebecca Jennings Evans following her recent
site visit. It was further DECIDED that two fence mounted parking deterrent signs would
be purchased by the Clerk to be placed on the fence at the play space on Pilgrims Way. A
budget provision of £400.00 was APPROVED.
iii) Councillors considered the placement of a mirror on the village green side of Church Lane
to aid pedestrians whilst crossing from Greyfriars Drive to access the footpath alongside
the green. It was AGREED that the Clerk will purchase this, and that the handyman will
install. A budget provision of £200.00 was APPROVED.
(b) Cricket wicket on the recreation ground
After considering the quotations provided, it was DECIDED not to accept any of the quotations due to
the higher-than-anticipated cost, and it was AGREED that the Clerk will strive to obtain three quotes
to enable Councillors to CONSIDER fake grass as an alternative solution for the surface of the cricket
wicket at a future meeting.
It was further AGREED that the Clerk will collate a report into possible extra facilities for the
recreation ground for Councillors to REVIEW at a future meeting.
(c) The multi-use games arena
Councillors debated the request from Badshot Lea FC regarding their proposal to co-ordinate all of
the bookings for the MUGA, in addition to their own requirements. Councillors DECIDED not to go
ahead with this option but would ALLOW the team to book the facility as often as they wish via the
Clerk.
Cllr Moore left the meeting prior to the next item and Cllr Price took the Chair.
(d) Pavilion works
Councillors reviewed the improvement works at the pavilion that have been completed to date and
considered the snagging list provided by the previous contractor, Steve Moore Builder and Contractor,
and AGREED to go ahead with the work itemized.
Councillors AGREED to accept the sealed quotation from the previous contractor and DECIDED not
to ask the Clerk to obtain any further quotes, prior to opening the quote for the amount of £2850.00.
Cllr Moore rejoined the meeting and re-took the Chair.
(e) Drainage at the car park at the Village Hall
The quote provided by Blockbusters to jet the two soakways in the car park and carry out a CCTV
survey for £215.00 + VAT was ACCEPTED by Councillors and the results will be reviewed at a future
meeting.
6. ADMINISTRATION / FINANCE
(a) Correspondence
i) The letter of thanks received from the Teas on the Rec team was NOTED.
ii) The letter of thanks from Norman Holden regarding the D Day 80 arrangements was NOTED.
iii) The request from the Almac Brass Band and Bisley Residents Association to hold the Brass
on the Grass event on Sunday 14th July 2024 was AGREED. It was also NOTED that the Band
have provided the necessary insurance documents.
Cllr Moore left the meeting prior to the next item and Cllr Price took the Chair.
(b) Payment of Accounts and Financial Statement
The financial position as at 30th June 2024 was NOTED, the payments listed were APPROVED and
the signing of cheques was AUTHORISED.
Cllr Moore rejoined the meeting and re-took the Chair
(c) Bank reconciliation as at 30th June 2024 and expenditure and income from April – June 2024
This was NOTED.
There being no other business, the meeting was closed at 9.20pm