MINUTES OF THE COUNCIL MEETING
HELD ON MONDAY 5
th FEBRUARY 2024 AT 7.00 PM IN THE JUBILEE ROOM
PRESENT: Cllrs S. Moore (Chair), A. Price (Vice Chair), J Hutchinson, H Kendall, Y Perrett.
In attendance: N Rapley, Clerk to the Council
3 Members of the Public
1. APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr Evans.
2. DECLARATION OF INTEREST
Cllr Price declared a non-pecuniary interest in agenda item 6f – SHBC planning policy consultation
and in agenda item 7b – Strawberry Fayre
Cllr Moore declared a pecuniary interest in agenda item 6d – Pavilion Lane.
Prior to the next item, the Council paused to remember:
Barbara Preece who was a previous Citizen of the Year recipient.
Keith Bush who was previously the Mayor of Surrey Heath.
Jill Gotelee who was the wife of the former Rector to Bisley, Peter Gotelee.
The council’s thoughts and best wishes were extended to HM King Charles on the news of his illness.
3. MINUTES OF PREVIOUS MEETINGS
The minutes of the Council meeting held on Monday 8
th January 2024 were unanimously APPROVED
and signed by the Chair as an accurate record.
4. DECISIONS MADE BETWEEN MEETINGS
The decision to accept the quotation from Pirbright Electrical to supply the missing cover plate for the
lighting column at the enclosure was NOTED.
5. UPDATES FROM BOROUGH AND COUNTY COUNCILLORS, CLERK & RFO
The Clerk & RFO’s report was circulated prior to the meeting, and no Councillor reports were
received.
6. RECREATION, PLANNING AND ENVIRONMENT
(a) Planning application:
23/1265/FFU – Scotts Farm, Scotts Grove Road, Chobham GU24 8DP
Erection of replacement dwellinghouse with basement following demolition of existing
dwellinghouse and two outbuildings.
Following a discussion, it was AGREED that the objections made to a previous application at this
property are still valid and relevant as below:
Replacement of agricultural buildings for residential purposes within the green belt
Adverse effect on the openness of the green belt
No special circumstances shown that outweigh the potential harm to the green belt.
The Clerk will inform the planning team at SHBC accordingly.
(b) Update on the Scout Hut
i) It was AGREED to accept the quotation from Wellers Hedleys to undertake the legal work
required to extend the lease of the Scout Hut.
ii) Following a discussion, it was AGREED that the Clerk will facilitate a meeting between the
Scouts and a representative from Pirbright cricket pavilion to take their advice and
guidance on funding and project management. It was also NOTED that the Scouts have
formed a sub-committee to manage this project.
(c) Surrey Wildlife Trust
It was AGREED to accept the quotation from Surrey Wildlife Trust to undertake a health
assessment of the ponds on the village green and recreation ground.
It was also NOTED that as Surrey Wildlife Trust provide a bespoke product and are responsible for
common land adjacent to the ponds, no other quotes would be required on this occasion.
Cllr Moore left the room and Cllr Price took the Chair for the following item.
(d) Pavilion Lane
Three quotations were considered and following a discussion, it was AGREED to accept the
quotation from Steve Moore Builder and Contractor to undertake the remedial work necessary on
Pavilion Lane to the value of £978.00
Cllr Moore returned to the room and re-took the Chair.
(e) SHBC car park in Shaftesbury Road
The changes outlined in the draft proposed parking strategy published by SHBC relating to the car
park in Shaftesbury Road were NOTED.
(f) SHBC Planning Policy Consultation
The document was reviewed, and the necessary changes were highlighted. The Clerk will
UPLOAD these changes on the consultation portal provided.
7. ADMINISTRATION / FINANCE
(a) Policy reviews
The policies below were REVIEWED and ADOPTED:
i) Equality and Diversity Policy
ii) Privacy Policy
(b) Strawberry Fayre
The request from the Strawberry Fayre committee to hold the event on Sunday 23rd June on the
village green was APPROVED.
(c) April and May Council meetings
It was NOTED that the Council meetings on April 8
th and May 13th will be held in the pavilion.
(d) Grants and donations
Following a discussion, it was AGREED to make the following donations:
i) £330.00 to the WI for expenditure incurred for Remembrance Day
ii) £378.00 to Teas on the Rec for set up costs for the upcoming season.
iii) £600.00 per edition of the newsletter for Bisley Residents Association for production and
distribution of the newsletter for this year. This will be reviewed in 12 months’ time.
(e) Payment of Accounts and Financial Statement
The financial position to 31st January was NOTED, payments were APPROVED, and the signing
of cheques was AUTHORISED
There being no other business, the meeting was closed at 9.22pm