MINUTES OF THE COUNCIL MEETING
HELD ON MONDAY 8
th APRIL 2024 AT 7.00 PM IN THE PARISH PAVILION
PRESENT: Cllrs S. Moore (Chair), A. Price (Vice Chair), J Hutchinson, H Kendall, Y Perrett,
W Evans.
In attendance: N Rapley, Clerk to the Council
3 Members of the Public
1. APOLOGIES FOR ABSENCE
None were received.
2. DECLARATION OF INTEREST
None were made at this time.
Cllr Perrett arrived at 7.10pm.
3. MINUTES OF PREVIOUS MEETINGS
The minutes of the Council meeting held on Monday 4
th March 2024 were unanimously APPROVED
and signed by the Chairman as a true and accurate record.
4. REPORTS FROM BOROUGH AND COUNTY COUNCILLORS, CLERK & RFO.
The Clerk and RFO’s reports were circulated prior to the meeting. County Cllr Jennings Evans gave an
update on the situation with the bollard that has appeared in Warbury Lane, and it was NOTED that
this falls just outside of Bisley. No other reports were received.
5. RECREATION, PLANNING AND ENVIRONMENT
(a) The Scout Hut
After a review of the quotes provided for phase 1 of the remedial requirements at the Scout Hut
for the polymer injections to stabilize the building, and with input from Cllr Jennings Evans
regarding an application from the Scouts for funding via Your Fund Surrey, it was AGREED:
i) that the Scouts will provide a full year of accounts and a copy of their constitution in
support of any grant or donation that the Parish Council may decide on in future.
ii) It was also AGREED that the Clerk will chase Wellers Hedleys for an update on the
lease renewal.
(b) Pavilion Improvement Plan
Following a review of the proposed pavilion improvement plan suggested by the Clerk, it was
AGREED that the work required would be split into priority order both for inside and for outside,
and that the Clerk will strive to obtain 3 quotes for both areas of work for consideration at the next
meeting in May.
(c) Provision of football on the recreation ground
Following a discussion of the proposal from Woking Cougars youth teams for use of the recreation
ground for football on Sundays next season, it was DECIDED that an agreement in principle be
reached, with the following conditions to be met, prior to further consideration at a future meeting:
i) The proposed 5 a side pitch be located towards the bottom of the recreation ground due to
the condition of the ground near the old cricket outfield area.
ii) No exclusivity to be agreed for Sundays.
iii) The Clerk to ascertain timings and dates for the matches.
iv) Car parking arrangements to be confirmed.
(d) Litter picking.
Further to a request from a resident and a discussion, it was AGREED that the Clerk will strive to
arrange a village litter pick.
6. ADMINISTRATION / FINANCE
(a) Policy review
The following policies were REVIEWED and ADOPTED:
(i) Complaints policy
(ii) Lone working policy
(iii) Model publication scheme.
(b) D Day 80th Commemoration update
The arrangements for D Day 80 Commemoration on Thursday June 6th were NOTED and the
rolling checklist updated and to be bought back to the next meeting.
(c) Kent, Surrey & Sussex Air Ambulance
Following a discussion, it was AGREED to make a donation to the Kent, Surrey and Sussex Air
Ambulance of £150.00. The Clerk is to investigate how to make this donation.
(d) Parish Office rental charges
The email received from the Trustees of the Village Hall notifying Council of the increase of 10%
on the monthly rental charge for the parish office was NOTED.
(e) Andy Gill award
Following a discussion regarding the Andy Gill award for Bisley Citizen of the Year, Councillors
DECIDED the following:
(i) To confirm the name of the award as “Bisley Citizen of the Year” The Clerk is to write to
Andys family to advise them.
(ii) Nominations via the Councils website to the Clerk. The Clerk will also distribute paper
copies of the nomination form to the Post Office, Community Café, the Hen and
Chickens and email to organisations such as Bisley Residents Association and the WI.
(iii) Nominations will be reviewed by the Council who will decide the winner of this year’s
award.
(iv) The Clerk will have the award re-engraved.
(f) Correspondence
The letters of thanks received from the following organisations were NOTED:
(i) Bisley Residents Association
(ii) Teas on the Rec
(iii) The Women’s Institute
(g) Timetable for the audit of accounts for the financial year year ending 31st March 2024
This was reviewed and NOTED.
(h) Lloyds Bank Savings Account
The opening of an Instant Access Savings Account with Lloyds Bank with a variable rate of 1.3%
was NOTED.
(i) (Bank reconciliation as at 31st March 2024, and income and expenditure for 2023/24
This was reviewed and NOTED.
Cllr Moore and Cllr Price declared a pecuniary interest in the following item, item J, relating to a
payment to be made to Lumni Ltd, which had been an addition to the list, and left the meeting. .Cllr
Kendall took the Chair.
(j) Payment of Accounts and Financial Statement
The financial position to 31st March was NOTED, payments were APPROVED, and the signing
of cheques was AUTHORISED.
Cllr Moore and Cllr Price returned to the room.
There being no other business, the meeting was closed at 9.58pm
**THE NEXT MEETING WILL TAKE PLACE ON MONDAY 13th MAY IN THE PAVILION*