BISLEY PARISH COUNCIL
PARISH PAVILION, PAVILION LANE, BISLEY, WOKING, SURREY GU24 9EN
Tel: 07917 417957
Email: clerk@bisleyparishcouncil.gov.uk www.bisleyparishcouncil.gov.uk
To: Bisley Parish Councillors:
You are hereby summoned to a meeting of Bisley Parish Council to be held on Monday April
8th, 2024, in The Parish Pavilion, Pavilion Lane at 7.00pm to transact the business on the
agenda below.
Signed: Nicki Rapley
Clerk to the Council
Tuesday 2nd April 2024
AGENDA
1. APOLOGIES FOR ABSENCE
2. DECLARATION OF INTERESTS by Councillors on any of the agenda items.
3. MINUTES OF PREVIOUS MEETINGS – to AGREE the minutes of the Council meeting
held on Monday 4
th March.
4. REPORTS FROM BOROUGH AND COUNTY COUNCILLORS, CLERK AND RFO
5. RECREATION, PLANNING AND ENVIRONMENT
(a) The Scout Hut.
To RECEIVE a progress update on the lease extension for the Scout Hut.
(b) Pavilion improvement plan.
To CONSIDER the proposed improvement plan and AGREE how to proceed
(c) Provision of Football on the recreation ground.
To CONSIDER the proposal from Woking Cougars relating to youth football next
season and AGREE how to proceed.
(d) Litter picking.
To CONSIDER undertaking a volunteer litter picking session.
6. ADMINISTRATION / FINANCE
(a) Policy reviews
To REVIEW and ADOPT the following policies:
i) Complaints policy
ii) Lone working policy
iii) Model publication scheme
(b) D Day 80th Commemoration update
To RECEIVE an update on the arrangements in place for June 6th
.
(c) Kent, Surrey & Sussex Air Ambulance
To CONSIDER a request from the Air Ambulance Charity for a donation towards
their running costs.
(d) Parish Office rental charges
To NOTE the 10% increase in the monthly rental charge for the parish office in the
Village Hall from £280.00 per month to £308.00 per month.
(e) Andy Gill Award
i) To DECIDE how to proceed with obtaining nominations for this year.
ii) To AGREE to present the award at the Strawberry Fayre.
iii) To DECIDE if a replacement award is required due to the condition of the current
one.
(f) Correspondence
i) To NOTE the letter of thanks received from Bisley Residents Association.
ii) To NOTE the letter of thanks received from Teas on the Rec.
iii) To NOTE the letter of thanks received from the W.I.
(g) Timetable for the audit of accounts for the financial year ending 31st March
2024
To NOTE the timetable as follows:
31st March Accounts for 2023/24 closed.
1
st – 21st April PAYE, pension return, VAT, bank reconciliation completed.
Annual Governance and Accountability Return (AGAR) and supporting
papers prepared with analysis of accounts for auditors.
22nd April – 26th May Internal audit caried out.
3
rd June Council meeting to receive internal auditor’s report and approve section
1 annual governance statement and section 2 accounting statement
(AGAR).
4
th June Notice of approved sections 1 and 2 published on website.
3
rd June – 12th July Period for the exercise of public rights.
1
st July Deadline for AGAR and supporting papers to be with external auditors.
30th September Publication of audited accounts.
(h) Lloyds Bank Savings Account
To APPROVE the opening of an Instant Access Savings Account with Lloyds
Bank with a variable rate of 1.30%
(i) Bank reconciliation as at 31st March 2024, and expenditure and income for
2023/4
(j) Payment of Accounts and Financial Statement
To NOTE the financial position on 31st March, to APPROVE the payments and
AUTHORISE the signing of cheques.